Riverside/Brookfield High School
Class of 1958 50th Reunion Committee Meeting
Minutes of the Meeting
Date: June 12, 2008
Attendance: Carl Birkelbach, Sally (Spiller) Barnard, Susan (Nerad) Sazama,
Jack Brochmann, Bruce and Judy (Maxant) Beem, Phyllis Belokin (Mikoda), Sharon
Dunn, Merle and Gail (Glenke) Denker, Lois (Stoker) Chinnock,
Meeting Place: Susan Sazama’s home
Start Time: 5:00 p.m.
Ending Time: 7:15 p.m.
Number in 1958 Graduating Class: 356
Attendees: Susan graciously served the attendee’s a tasty lasagna dinner in her home. Sally contributed the delicious salad, Phyllis the wonderful wine and whoever contributed the dessert – we thank you all.
Distributed Materials:
• Agenda
• Update on Confirmed Registrations and Tour of School
• Budget
• Memo concerning menu for Friday and Saturday night of the Reunion
Agenda:
Agenda distributed by Carl Birkelbach. Reviewed agenda and asked for any additions.
Update on Reservations:
Discussed by Phyllis. Total 126 reservations to date that have paid (see attached
Update of Confirmed Reservations). Departed: 43. Bruce, Judy, Gail and Sharon
volunteered to help Phyllis with tracking down some addresses and phone numbers
of classmates who have not responded to date. Check with Sen to ensure the
list is up to date. No other mailing will be sent. Jack indicated that a lot
of reservations came in during August for the last reunion and some showed
up at the door.
Tour of School:
Assistant Principal at RB was contacted concerning RB tour. Tour will start
at 9:30 a.m. on Saturday, October 18th with a continental breakfast at RB
High School courtesy of the school. All 1958 classmates can take self guided
tours between 9:30 a.m. and 11:30 a.m. No bus to transport classmates to the
school.
Budget:
$1,500.00 donation by previous 3 classmates. $100.00 donated by Linda Meyers
Total income since last meeting is $11,440.00 ( see attached Budget Report).
Total expenses and projected expenses since last meeting is $10,394.00. Bar
will be open all evening. Short discussion of a gift to RB with funds that
we left after all expenses are paid. Carl will call RB and will discuss..
Reunion Event Planning:
Committee: Phyllis, Sharon , Judy and Susan .
Dates for Reunion: October 17, 18, 2008
Headquarter Hotel: Chicago Marriott Southwest at Burr Ridge
1200 Burr Ridge Parkway
Burr Ridge, IL 60527
630-986-4100
Headquarter Hotel Rates: $109/night which includes tax.
Rooms To Be Reserved: 50 rooms (increased from 25)
% Rooms Guaranteed : 80%
Discussion:
• Number of Events:
o Welcome Reception, Friday Night: October 17, 2008
Time: 7:00 to 11:00 p.m.
• See “Memo from Marriott” on timetable, menu selections
and set-up
• Table size – 8 per table
• Flowers and decoration discussed by Judy who passed around a picture
of the flowers and blue star sprinkles. One flower arrangement per table and
one for name tag table.
• Posters and letter sweater displays discussed
• Example of name tags reviewed. Noted that committee members should
be designated in some way via the name tag.
• DJ – Allan Stockie from DeKalb will play Rock and Roll for Friday
night. Discussion on contract pay (check) and (cash) for tip. DJ will need
soft drinks during the evening.
• Need volunteers for Registration Desk
• Jack suggested walkie talkie’s for communication during the
reunion.
• Bring your digital cameras to take pictures on Fri evening.
o Saturday Daytime: RB School Tour in the morning. No
other planned activities in the afternoon. .
o Formal Evening, Saturday Night, October 18, 2008
Cocktails: 6:00 p.m. to 7:30 p.m. Cash Bar
Dinner: 7:30 p.m.
Music: 9:00 p.m. to midnight
• See “Memo from Marriott” on timetable, menu selections
and set-up
• 2 Tables reserved for the Committee.
• Need Volunteers for Registration Desk.
• Blue Marbles will be placed on each table with the flower arrangements.
• Photographer $450.00 will put all the pictures on his web site and
allow us access to them. Carl will have pictures copied to the RB Class of
58 web site.
• DJ will play music of the 50’s, 60’s, 70’s, 80’s
and 90’s. No rap please. DJ will need to be given food and drink during
the evening.
• Color paper in envelope or some other color coding will be used to
designate the kind of food ordered so wait staff will give attendees the correct
food ordered.
• Phyllis will bring all registration forms to the Reunion so if there
is any confusion the registration forms are available.
• Evening Program: A work in progress
• Program: decisions to be made by Carl, Jack, Jay
• Welcome – Carl
• Benediction – Betsy
• Program Book
o List of Committee Members
o Discussion on how to honor the deceased –list in Program Book with
a picture
o School Song Words
o List events for the evening – Jack will work on this – like
games, awards, quiz.
o List of all classmates for which we have addresses .
o Web Site Address
o Carl’s email address for a contact if address changes
o Meet every 5 years on the 3rd Saturday in October at Marriott Hotel Bar
at 6:00 p.m.
• Quiz, Awards, Memories of 1958, Cheer, etc. (speakers to be decided).
• Closing Remarks - Carl
o Next Meeting:
When: August 13, 2008
Where: Union League Club
Time: 3:00 p.m. meeting. Appetizers will be served.
6:30 p.m. Concert in Millennium Park
Rooms: Let Carl know if want room at Union League for the night.